Standing Committee on Policy and Strategic Priorities
December 7, 2022 · 09:30 am
Summary
- Fire Hall No. 9 consulting contract: Approved $3.59M contract with HCMA Architecture + Design to design a replacement for the aging 1959 fire hall at 1805 Victoria Drive; new building to meet Passive House and LEED Gold standards.
- SAP cloud transition: Approved up to $15.19M contract with SAP Canada Inc. over ~6.75 years to move the City's core enterprise software (finance, HR, payroll) from on-site servers to cloud.
- Heavy duty equipment rentals: Approved three-year standing offer agreements with 15 vendors (estimated $4.8M) to rent or lease heavy equipment for Engineering Services.
- 2022 Community Services Social Grants: Approved $314,072 in grants to various non-profit organizations supporting social services, renter support, childcare spaces, and community safety.
- Sun Ah Hotel heritage façade grant: Approved up to $50,000 grant for façade restoration of the historic 1911 Sun Ah Hotel at 102 East Pender Street in Chinatown.
- Lane closure and sale near 150 West Pender Street: Approved closure and sale of a 223 sq. metre lane segment adjacent to Cambie Street properties to be consolidated with adjacent development lands.
- Non-profit housing barriers (Member's Motion B.2): Council directed staff to bring forward recommendations to allow non-profit and co-op housing of up to 12 storeys in certain multi-family zones without a full rezoning process; passed with amendments adding feasibility questions and Vancouver Plan context.
- Fixed-rate Community Amenity Contributions (Member's Motion B.3): Directed staff to report back by end of Q1 2023 on implementing fixed-rate CACs for low- and medium-rise projects city-wide to reduce cost uncertainty for housing providers.
- Age-Friendly Action Plan review (Member's Motion B.4): Directed staff to report by end of Q1 2023 on the current status of Vancouver's Age-Friendly Action Plan and potential alignment with the WHO Age-Friendly Cities framework.
- Childcare policy harmonization (Member's Motion B.5): Directed staff to work with the Province to align City childcare policies and design guidelines with provincial standards; also directed engagement with Park Board and Vancouver Board of Education on expanding childcare spaces.
- Body-worn cameras for VPD (Member's Motion B.6): Council formally supported equipping all front-line VPD officers with body-worn cameras by 2025; Mayor to write to the Vancouver Police Board and provincial minister; staff to report back with costs and funding options in early 2024. Amendments to limit scope to a pilot or delay pending a budget approval were defeated.
Motions
Fire Hall No. 9 Consulting Services
Carried Details
- Approved $3.59M contract with HCMA Architecture + Design for consulting services to replace Fire Hall No. 9 at 1805 Victoria Drive in Grandview-Woodlands.
- Existing hall is a two-bay structure built in 1959, assessed as poor/critical condition and identified as high seismic risk.
- New building to consolidate Fire Hall, VFRS Headquarters, Fire Investigations, and Department Operations Centre; designed to Passive House and LEED Gold standards.
- Five firms submitted proposals; HCMA selected as best overall value.
SAP Cloud Transition Contract
- Approved contract with SAP Canada Inc. for up to $15.19M over approximately 6 years and 9 months to transition City systems to SAP cloud (SAP RISE).
- Current on-premise SAP ECC licenses will no longer be supported after 2027; moving to cloud eliminates a future separate migration project.
- Sole-source procurement justified as SAP Canada is the only provider of this proprietary platform.
Heavy Duty Equipment Rentals Contract
- Approved three-year standing offer agreements with 15 vendors for optional rental or lease of heavy duty equipment, estimated aggregate value $4.8M.
- Agreements allow Engineering Services to supplement or substitute equipment during peak demand, repairs, or equipment trials.
2022 Community Services Social Grants
- Approved $314,072 in social grants across six categories: Hastings Legacy Fund grants, organizational capacity building, renter services research, childcare spaces, a Healthy City Strategy grant, and Building Safer Communities program grants.
Sun Ah Hotel Heritage Façade Grant
102 East Pender Street- Approved up to $50,000 heritage façade grant for the Sun Ah Hotel at 102 East Pender Street, a protected 1911 Edwardian Arts and Crafts building listed on the Vancouver Heritage Register.
- Work includes masonry repair and repointing, and installation of a replica of the historic Ho Ho Restaurant projecting sign.
- Grant conditions require a 15-year maintenance covenant registered on title and oversight by a qualified heritage consultant.
Lane Closure Sale Staff Report
150 West Pender Street; 534, 536, 548 and 550 Cambie Street Carried Details
- Approved staff report recommending closure and sale of a 223 sq. metre portion of lane adjacent to 150 West Pender Street (near Cambie Street) to adjoining property owners.
- Lane portion to be consolidated with adjacent lots and a portion re-dedicated as road.
Lane Closure Resolution
150 West Pender Street; 534, 536, 548 and 550 Cambie Street Carried Details
- Formal resolution to close, stop up, and convey the same lane portion described in Motion 7, satisfying legal requirements under the Vancouver Charter.
Non-Profit Housing Barriers Main Motion
Carried Details
- Directed staff to bring forward recommendations to enable non-profit, co-op, and social housing developments of up to 12 storeys in RM-3A, RM-4, and RM-4N zones without requiring a full rezoning public hearing process.
- Motion noted that rezoning currently adds $500,000 to $1,000,000 and a year or more to non-profit housing projects, reducing affordability and slowing delivery.
- Staff also directed to report on allowing additional height and density for social housing in other zones (RS, RT, RM, mixed commercial-residential) as part of Vancouver Plan implementation.
- Staff to review Tenant Relocation and Protection Policy for non-market housing and engage with the community housing sector on the definition of social housing.
- An amendment by Councillor Klassen added feasibility framing, questions about impacts on existing planning work, utilities capacity, tree canopy, land speculation risks, and fit with the Vancouver Plan; carried over opposition from Councillors Boyle, Carr, and Fry.
Fixed-Rate CACs City-Wide
Carried Details
- Directed staff to report back by end of Q1 2023 with a plan to implement fixed-rate (rather than individually negotiated) Community Amenity Contributions for low- and medium-rise rezoning applications city-wide.
- Current negotiated CAC process is cited as lengthy and creating cost uncertainty for housing providers; fixed rates used in some areas have proven more efficient.
- Staff already reviewing CAC targets for market alignment; any rate changes to come to Council in early-to-mid 2023.
Age-Friendly Action Plan Review
Carried Details
- Directed staff to prepare a report by end of Q1 2023 on Vancouver's Age-Friendly Action Plan, including current status, accomplishments, challenges, and emerging issues.
- Report to examine potential alignment with the World Health Organization's Age-Friendly Cities framework and other global best practices, in consultation with the City's Seniors' Advisory Committee.
- Motion responded to the Seniors' Advisory Committee's 2021-2022 report, which noted the City lacks comprehensive strategic planning for ageing in community and continuum of care.
Childcare Policy Harmonization Main Motion
Carried Details
- Directed staff to work with the Province to harmonize and update City childcare policies and design guidelines with provincial regulations, with the goal of enabling more childcare spaces more quickly.
- City's 1990 Childcare Design Guidelines are currently out of alignment with provincial licensing requirements, limiting space creation.
- Less than half of Vancouver families seeking licensed childcare can find a full-time space.
- Staff also directed to engage Park Board on co-locating childcare near parks, and Mayor to write to Vancouver Board of Education about expanding childcare on school lands.
- Staff to report back with an interim update by end of February 2023.
Childcare Motion Clauses A and D
Carried Details
- Vote on clauses A (staff to harmonize and update City childcare policies with the Province) and D (staff to report back by end of February 2023) of the amended childcare motion.
- These clauses carried with Councillors Boyle, Carr, and Fry opposed.
Childcare Motion Clauses B and C
Carried Details
- Vote on clauses B (engage Park Board on childcare co-location near parks) and C (Mayor to write to Vancouver Board of Education about expanding childcare on school lands) of the amended childcare motion.
- These clauses carried unanimously.
Body-Worn Cameras VPD Implementation
Carried Details
- Council formally supported implementing a body-worn camera program for all front-line and patrol VPD officers by 2025.
- Mayor directed to write to the Vancouver Police Board, Vancouver Police Union, BC Minister of Public Safety, and other stakeholders indicating Council's support.
- Staff directed to work with VPD to identify full implementation and ongoing costs, as well as funding options, and report back in early 2024.
- Motion noted research showing BWC reduces both public complaints against officers and police use of force, while acknowledging privacy implications and significant ongoing costs (equipment, data storage, disclosure).
- Carried with Councillors Boyle, Carr, and Fry opposed.
Agenda documents (16)
AGENDA ITEMS
1. Contract Award for Fire Hall No. 9 Consulting Services
2. Contract Award for the City of Vancouver Transition to SAP Cloud
3. Contract Award for Heavy Duty Equipment Rentals and Leases
4. 2022 Community Services and Other Social Grants
5. 102 East Pender Street – Sun Ah Hotel - Heritage Façade Grant – SI-2021-00526 – SI-2021-00527 – SI-2021-00528
6. Closure and Sale of a Portion of Lane Adjacent to 150 West Pender Street
REFERRED ITEMS
7. Reducing Barriers and Deepening Affordability for Non-Profit, Co-op and Social Housing in Every Neighbourhood (Member’s Motion B.2
8. Establishing Fixed-Rate Community Amenity Contributions (CACs) for Low-Rise and Medium-Rise Projects City-Wide (Member’s Motion B.3)
9. Reviewing Vancouver’s Age-Friendly Action Plan and Aligning with WHO’s Age-Friendly Cities Framework (Member’s Motion B.4)
10. Harmonizing City of Vancouver and Provincial Childcare Policies and Licensing Requirements (Member’s Motion B.5)
11. Implementing Body-Worn Cameras (BWC) for the Vancouver Police Department (VPD) (Member’s Motion B.6)
URGENT BUSINESS
Vote matrix
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | 15 | 16 | 17 | 18 | 19 | 20 | 21 | 22 | 23 | 24 | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Peter Meiszner🥜 | Y | Y | Y | Y | Y | Y | Y | Y | Y | Y | Y | Y | Y | N | Y | N | Y | Y | Y | Y | N | N | Y | Y |
| Ken Sim🥜 | Y | Y | Y | Y | Y | Y | Y | Y | Y | Y | Y | Y | Y | N | Y | N | Y | Y | Y | Y | N | N | Y | Y |
| Christine Boyle🥜 | Y | Y | Y | Y | Y | Y | Y | Y | Y | N | Y | Y | Y | Y | Y | N | N | Y | Y | Y | Y | N | Y | |
| Adriane Carr🥜 | Y | Y | Y | Y | Y | Y | Y | Y | Y | N | Y | Y | Y | Y | Y | N | N | Y | Y | Y | Y | N | Y | |
| Lisa Dominato🥜 | Y | Y | Y | Y | Y | Y | Y | Y | N | N | Y | Y | ||||||||||||
| Pete Fry🥜 | Y | Y | Y | Y | Y | Y | Y | Y | Y | N | Y | Y | Y | Y | Y | N | Y | Y | Y | Y | N | Y | ||
| Sarah Kirby-Yung🥜 | Y | Y | Y | Y | Y | Y | Y | Y | N | N | Y | Y | ||||||||||||
| Mike Klassen🥜 | Y | Y | Y | Y | Y | Y | Y | Y | Y | Y | Y | Y | Y | N | Y | N | Y | Y | Y | Y | N | N | Y | Y |
| Brian Montague🥜 | Y | Y | Y | Y | Y | Y | Y | Y | Y | Y | Y | Y | Y | N | Y | N | Y | Y | Y | Y | N | N | Y | Y |
| Lenny Zhou🥜 | Y | Y | Y | Y | Y | Y | Y | Y | Y | Y | Y | Y | Y | N | Y | N | Y | Y | Y | Y | N | N | Y | Y |
| Rebecca Bligh🥜 |